Keeping compliant with Comity Recruitment

We strive to maintain the highest standards of compliance. Our compliance process is comprehensive, but we have tried to keep it as simple and painless as possible so that you can do what you do best, help patients.

What do you need to do?
Firstly, you need to register with us here and a member of our team will be in contact. Alternatively, you can call us on 078 3179 2961 and a member of our team will guide you through the document submission process.

IDENTITY CHECKS

Checking a candidate’s identity is the most fundamental of all the pre-employment requirements, as it forms the basis of all other checks at Comity Recruitment. Identity checks minimises the risk of employing or engaging a person in any activity who is:

  • an illegal worker;
  • an individual impersonating another;
  • avoiding the detection of a criminal offence
  • an individual who has used illegal means to obtain genuine documents to gain employment. To verify the identity Comity Recruitment is requesting original identity document; checking their authenticity; conducting a face to face meeting and validating personal details against external reliable sources.

Photographic Personal Identity Documents:

All Photographic personal identity documents must be compared with the candidate at the time of the Interview or Face to Face meeting. Dates and personal information should be crossed referenced with other forms of documentary evidence that candidate has presented during the registration process. Example of photographic personal identity documents include:

  • Full, signed UK (Channel Islands, Isle of Man or Irish) passport or EU/other nationalities passport
  • UK Biometric Residence Permit (BRP) card;
  • UK/EU full or provisional photocard driving licence (if issued in the UK by the DVLA – paper counterpart is not required. Licence issued in Northern Ireland by the DVA must be presented with the counterpart). Other nationalities photocard driving licence would be valid only for 12 months from the date candidate entered the UK.
  • HM Armed Forces Identity card (UK)
  • Identity card carrying the PASS (Proof of Age Standard Scheme) accreditation log (issued in the UK, Channel Islands and Isle of Man only)

Non-photographic Personal Identity Documents:

If the candidate is genuinely unable to provide any form of photographic personal identity, Comity Recruitment will then ask for a passport sized photograph of themselves, in addition to providing documentary evidence as proof of address.

The photograph must be countersigned by a person of some standing in the community who has known the candidate personally for at least two years. The person countersigning the photograph must provide a statement outlining how they know the applicant and must also provide their full name, signature and contact details. Comity Recruitment must cross-reference the signature provided at the back of the photograph with the one provided in the statement. Examples of non-photographic proof of personal identification documents include:

  • Full birth certificate (UK and Channel Islands) issued after the date of birth by the General Register Office or other relevant authority;
  • Full birth certificate issued by UK authorities overseas, such as embassies, high commissions and HM Forces;
  • UK full old-style paper driving licence. Old-style provisional driving licence is not acceptable;
  • Most recent HM Revenue and Customs (HMRC) tax notification, such as an assessment, statement of account, P45, P60 or noticed of coding (UK and Channel Islands)
  • Work permit /residency permit (UK) valid up to the expiry date;
  • Adoption Certificate (UK and Channel Islands)
  • Marriage or civil partnership certificate (UK and Channel Islands)
  • Divorce, dissolution or annulment papers (UK and Channel Islands)
  • Gender recognition certificate
  • Deed Poll certificate
  • Firearms certificate /licence (UK< Channel Island and Isle of Man)
  • Police registration document
  • Certificate of employment in the HM Forces (UK)
  • Evidence of entitlement to Department for Work and Pensions benefits, such as child allowance, pensions etc (UK)

All documents must be dated within the last three months, unless there is a good reason for it not to be

All documents must be dated within the last 12 months

If not denoted, documents could be more than 12 months old.

Comity Recruitment must make a copy of each of the documents presented during the Face to Face meeting, dated, signed and verified as Original Seen, before adding them to the Candidate’s file.

To validate the documents, Comity Recruitment must be satisfied that the photograph is consistent with the appearance of the individual; and the date of birth is consistent with the individual’s identity documents and the appearance of the candidate.

RIGHT TO WORK IN THE UK

Comity Recruitment must check and determine whether the candidate has the legal right and permission to work in the UK. We are committed to working with in the requirements of the various provisions of Immigration Law in order to ensure that our practices are such that only those who are eligible to work in the UK are offered an employment through us. Right to work checks, together with verification of identity checks, must be carried out to assess the eligibility of all individual’s legal right to work in the UK in line with the current UK Border Agency (UKBA) requirements. We need to see the documents, validate and record them on file.

Comity Recruitment will require the following:

  • Valid in date passport (if no passport in date, needs birth certificate and driving licence or verified photo)
  • Valid Visa/Residence permit/Immigration document
  • Proof of National Insurance (NI card or P45/P60)
  • Proof of Address (must be dated within the last 3 months and be an official letter such as utility bill, bank statement or letter from a government body. Mobile phone bills are not accepted.

To find out more about your eligibility for work in the UK as well as all documents confirming eligibility to work in the UK, please visit the Government Home Office website.

PROFESSIONAL REGISTRATION AND QUALIFICATIONS

Comity Recruitment must ensure the public is protected and that Healthcare Professionals who practice are doing so safely, therefore Comity Recruitment will check the registration of all Health Professionals with the relevant regulatory body prior any placement and every months thereafter. In the event that an individual’s registration is suspended, Comity Recruitment will treat this as an exclusion from any assignment for which the registration is required until is managed accordingly.

Prior to any placement, Comity Recruitment will check the following three areas:

  • That the individual is registered to carry out the proposed role;
  • Whether the individual is subject to any current on their registration that might affect the duties proposed;
  • If the individual’s fitness to practice is being/or has been investigated and the regulatory body has a duty to disclose this information.

Qualification checks are necessary to validate the information provided by an applicant in relation to their education or professional qualifications. Candidates may not always have the original documentation and Comity Recruitment will need to make an appropriate risk based on the assessment in relation to the priority given in the person specification to that qualifications and the level of checks required.

Even though qualifications generally are being checked by the professional regulatory body and the individual’s registration has been confirmed, Comity Recruitment still have to have further documentary evidence about the qualifications that are relevant to their registration. Copies of the qualifications must be verified as “original seen”, dated, signed and retained in the candidate’s individual file.

EMPLOYMENT HISTORY AND REFERENCE CHECKS

An employment history and reference checks is an important to process for Comity Recruitment as it is verifying the information already provided by the candidates. It allows us to gain better understanding about the individual’s previous employment. Comity Recruitment has a duty to care for both patients and staff to ensure that all reasonable checks are undertaken to confirm candidate’s suitability for the role. All candidates willing to work through Comity Recruitment must have an up to date CV on their file with ten years work history explained in months/years with no gaps in between. We also must reference the last three years of the employment.

We use standard Reference form which must be verified by the Referee (stamped or send back to us from a professional network). If a candidate wishes to work with children a reference from previous work with children must be obtained. If there is any doubt about the quality of the reference than the new Referee details might be sought. All records verifying the previous work will be treated with the utmost of the confidentiality and saved in the candidate individual file.

CRIMINAL RECORD CHECKS

Comity Recruitment complies fully with the DBS Code of Practise, regarding the correct handling, use, storage, retention and disposal of Disclosures and Disclosure information. We also comply fully with the obligations under the Data Protection Act and other relevant legislation’s pertaining the safe handling, use, storage, retention and the disposal of the disclosed information.

All Agency Workers passing the first stage of registration will have to undergo enhanced criminal record disclosure. If Agency Worker is registered with the Update Service then we would only need copy of your current DBS certificate(the required level). If the Agency Worker doesn’t have the current DBS or the current DBS levels are not the required ones, then an Enhanced Disclosure via Comity Recruitment will be initiated.

Comity Recruitment is an equal opportunity organisation and as such treats all agency workers fairly without any discrimination based on the convictions or any other information disclosed. Not disclosing cautions or convictions may lead to immediate removal from the agency register. If you do have a caution or conviction on your DBS then we would need to have your DBS certification accompanied with statement of the event, as sometimes our Clients may request to have the information.

For posts that involve work with children and vulnerable adults, applicants will be asked to reveal details of “spent” and “unspent” convictions.

Candidates residing in the UK for less than six months at the time of the registration additional police check from the country of the origin will be required (dated not older than three months).

HEALTH ASSESSMENT

Comity Recruitment Health Clearance is one of the core compliance that confirms you are meeting the required standards by the Health Department. It is compulsory for all Healthcare Professionals, protecting the wellbeing of both, patients and Medical staff.  The following documents/immunity records are required:

  • Completed Health Questionnaire form
  • Proof of Immunity to Varicella (Chicken Pox)
  • Proof of TB Immunity or BCG scar verification
  • Proof of immunity to Measles and Rubella (evidence of two doses MMR or individual immunity)
  • Hepatitis B Immunity levels (your serology report must show a titre level of greater than 100mlU/mL or evidence of the full Hep B course)

For healthcare workers who will perform exposure-prone procedures, the following immunity records additionally are required:

  • Hep B Surface Antigen (IVS) – must be Identity Verified Sample
  • Hep C (IVS) – must be Identity Verified Sample
  • HIV (IVS) – must be Identity Verified Sample

For more information on the Comity Recruitment Health Clearance please contact our consultants on 078 3179 2961.

TRAINING

Before commencing work with Comity Recruitment you need to have all your Mandatory Training in date. The required training will very much depend on your grade and speciality, however generally we would need to have a record of the following:

  • Conflict Resolution
  • Equality Diversity and Human Rights
  • Fire Safety
  • Health and Safety
  • Infection Control
  • Information Governance
  • Manual Handling
  • Safeguarding Adults
  • Safeguarding Children
  • Advance Life Support Training

Please note that the list could be extended by the online training modules required to the specific role.